from the cube studios in Palo Alto in Boston connecting with thought leaders all around the world this is a cube conversation you know for years marketers marketers have been pushing for more digital especially with their big conferences I heard forward-thinking CMO say the war will be won in digital but the sales teams love the belly-to-belly interaction so every year once or even sometimes more often big corporations have hosted gatherings of thousands or even tens of thousands of attendees these events were like rock concerts they had DJs in the hallway thumping music giant screens beautiful pitches highly produced videos thing a technical breakouts Food lines private dinners etc all come on it culminating in a customer appreciation event with a big-name band physical events are expensive but they generate tons of leads for the host companies and their partner ecosystems well then BOOM coronavirus hits and the marketing teams got what they wished for right overnight virtual events became a mandate if you don't have a solution you were in big trouble because your leads from these large events just dried up hello everyone this is Dave Allen day and welcome to this week's cube insights powered by ETR ETR is entering its quiet period and I won't be able to share any new data for a couple of weeks so rather than look back at the April survey in this breaking analysis we thought we'd take a pause and really talk about the virtual event landscape and just a few of the things that we've learned in the past 120 days now this isn't meant to be an exhaustive list but we do want to call out a few important items that we see is critical in this new digital world in the isolation economy every company scrambled they took one of three paths first companies either postpone their events to buy some time think like Dell technology world Google cloud next cube convey my MIT CBO event etc or to some companies flat-out canceled their events for the year until next year like snowflake and uipath forth number three they scrambled to deploy a virtual event and they went forward IBM think did this HPE discover Susac on AWS summits docker convey Monde a peggle world Vertica big data conference octane sa P sapphire and hundreds of others pushed forward so when this braking analysis I want to share some data from the cube what we've learned not only in the last hundred and twenty days but in ten years of doing events mostly physical and we want to share the new rules of events and event marketing and beyond so let's get right into it everyone knows events events have gone virtual and there are tons of people who could give you advice on approving your digital events including us and and I will in this segment but the first thing that everyone found out is they're going to attract far more people online with a free virtual event than they do with a paid physical event so removing time timing in the expensive travel dramatically increases the participation Tam the total available market here's a tweet from docker CEO Scott Johnson he says that he's looking forward to welcoming 50,000 people to his event this is based on registration data somewhere around 30,000 people logged into the live event so docker got 60% of the pre event registrants to actually log in which is outstanding but there's a lot more to this story I'll share some other stats that are worth mentioning by the way I got permission from docker to to share these numbers not surprising because the event was it was a huge success for such a small company in the end they got nearly 83,000 registrations and they continue to come in weeks after the event which was held in late May now marketers generally will cite 2 to 3 minutes as a respect-- respectable time on site for a web property docker logged in users averaged almost four and a half minutes on site that's the average the bell curve sauce superfans like this guy who was binge watching so this brings me to rule number one it's actually really easy to get people to sign up for free online events but it's not so easy to keep them there now I could talk all day about what docker did right and I'm gonna bring some examples in during this except this segment but the one thing docker did was they did a call for papers or a call for sessions and that's a lot of work but if you look at the docket on speaker list the content is all community driven not all but mostly community driven talker had to break some eggs and reject some folks but it also had a sponsor track so it gave folks another avenue to participate so big success for docker they definitely did it right which brings us to new rule number two attention is precious you got to create high-quality content and realize that you have much less time with participants than if they were in person now unfortunately the doctor docker example is a bit of an outlier it hasn't always been this pretty remember that scene in the social network the movie when a duardo pulled the funding on the servers just to get marks attention remember how Jesse Eisenberg the actor who played Zuckerberg reacted everybody else we don't crash ever if the server's are down for even a day our entire reputation is irreversibly destroyed the whole point well some of the big tech companies crashed their servers and they say there's no such thing as bad press but look at look what happened to s AP and s AP apologized publicly and its CEO told people that they made a mistake in outsourcing their event platform so this brings us to new rule number three don't crash now I come back to Dhaka Khan for a second here's a tweet from a developer who shared the network traffic profile of his network before and during docker con you can see no glitches I mean I don't mean to pick on sa P they they owned the problem and look s AP had a huge attention attendance at its digital event more than 200,000 people and over a million views so Wow you'll kill me with that problem but it underscores the importance of scaling and s AP you have to say was not alone there have been lots of fails from much smaller events here's an example that was really frustrating you try to log in at 7:59 but the event doesn't start until 8:00 sharp really come on back in 60 seconds and in another example there was a slide failure I mean many of these virtual events are glorified webinars so if you're going to rely on slide where make sure the slides will render its scale you maybe embed them into the video you know but at least this company had a back-up plan here's another example and I've redacted the email because I'm not here to throw anyone under the bus well you know kind of but but no reason to name names you know who they are but in this case an old legacy webinar platform failed and they had to move to WebEx and again at least there was a back-up plan so you know it's been tough in a lot of these cases here's a tweet from Jason Reed it kind of summed sums it up now what does he mean by vendors are not getting the job done not enough creativity well not only were platforms failing they weren't performing adequately but the virtual experience is leaving many users unenthused they're they're just one alt-tab away from something better if the virtual event fails to engage them so new rule number four is virtual events that look like webinars actually our webinar webinars I mean in fairness you know the industry had to pivot with no notice but this is why I always tell people start with the outcome that you want and work backwards that'll inform you as to the content strategy the new roles you need to assign and make no mistakes there are new rules you know there's no site inspection virtual and then you got to figure out what you want to use your experience to be there's a whole lot to figure out and this next next one is a bit of a throwaway because yeah it's so obvious and everyone talks about it but I want to bring it up because it's important because I'm amazed at how many virtual event speakers really haven't thought through their setup you can look good you know or at least less bad get those things called books and raise up the laptop figure out some better audio your better yet get a good kit send it to their home with a nice camera and a solid mic maybe you know a clearer IFB comms for the ear spend some money to look good just as you might go and buy a nice outfit even if you're a developer put on a clean t-shirt so rule number five don't cheap out on production value get your guests a good set up and coach them up it doesn't have to be over the top no just a bit thought out okay one of the biggest mistakes I've seen is event organisers they become enamored with a platform and the features of that platform that really don't support their objectives kind of feature creep or they have so many competing objectives and masters that they're serving that they lose sight of the user experience and then the event becomes a buffet of unused features rather than a buffet of engaging content now many have told me that Dave these virtual events are too long there's too much content now I don't necessarily agree I really think if you have something to say you should say it as long as you do it right and you keep people engaged so I want to talk a little bit about a to of the meteor events that we attended one was octane twenty20 hosted by octo the identity management security player and then IBM think 2020 they called it the the think digital event experience and they both had multi day events with lots of content they both organized sessions by topic and made it pretty easy to find stuff and all assessing sessions had a reasonably consistent look and feel to them which kind of helped the production value IBM had content organized and categorized which made things easy to find and they both had good search and with IBM you could go directly from the list of topics right into the videos which I really liked very easy and intuitive and as you can see here in this octane video they had a nice and very ambitious agenda that was really quite well organized and things were pretty easy to find as you can see with this crisp filtering on the left hand side and in really nice search but one of the things that has been frustrating with most of the events that I've watched is you can't get to the sessions directly from the agenda you got to go back out for some linear path and find the content and it's somewhat confusing so I want to come back to the docker count example because I think there were two things that I found interesting and useful with docker con you know this got George nailed it when he said this is how you display a virtual conference what's relevant about this picture is you have multiple simultaneous sessions running live and concurrently and you can pop in and out of them you can easily see the sessions and this tile and there's a red line this linear clock that's running in real time to show you where you are in the event agenda versus in a time of day so I felt like with docker that as a user user you're really connected to the event you come to the site and there's a hero video very easy to find the content and in fact you can't miss it it's not a sales pitch to get to the content and then I really liked what what George change was talking about in terms of the agenda and the tile layout you can see they ran simultaneous sessions and at one point up to seven at once and they gave their sponsors a track on the agenda which is very easy to navigate but what I really like as well is when you click on a tile it takes you directly to the session video and you can see the chat which docker preserved in the PO event mode and you have this easy-to-follow agenda and again you can go directly to the session video and in the chat from the agenda so many paths to find the content I mean something so simple is navigating directly from the agenda to the session most events haven't done that they make you back out and then what I call this linear manner and then go forward and find the sessions that you want and then dive in now maybe they're trying to simulate walking to a session in a Las Vegas Convention Center because it takes about that long to figure out where most of these events in these sessions live so rule number six is make it easy to discover and consume content sounds so simple why is it not happening in most events okay I'm running out of time so I want to encapsulate a number of items in one idea that we talk about all the time at the cube I ran a little survey of the day and someone asked does it really make sense to cram educational content product content partner content customer content rally content and leadership content into the constrain confines of an arbitrary one or two-day window I thought that was an interesting comment now it doesn't necessarily mean shorten up the virtual event which a lot of people think should happen people complain that these things are too long well let me leave you with this it's actually not just about events what do I mean by that well you know how everyone says that all companies are software companies or every company is a SAS company well guess what we believe that every company is a media company in 2004 at the low point of its reputation Microsoft launched channel 9 it was named after the United Airlines channel 9 that lets you listen in to the pilots and their unfiltered conversations kind of cool Microsoft understood that having an authentic voice with which to communicate to developers and serve its community was a smart thing to do and that is the key point channel 9 is about community it's not about audience metrics or lead generation both important things but Microsoft they launched this site understanding the leverage it gets out of its community of developers and instead of treating them like leads they created a site to help developers learn so rule number seven is get your best media mojo on one of the biggest failures I see with physical events and it's clearly carrying over to digital is the failure to optimize the post-event opportunity and experience so just like physical events when the event is over I see companies and their employees they're so burnt out after a virtual event because they feel like they've just given birth and what do they do now after the event they take some time off they got to recharge and when they come back they're swamped and so they're on to the next project it might be another event it might be a webinar series or some regional summits or whatever now it's interesting it feels like all tech companies talk about these days is breaking down silos but most of these parent and child events are disconnected silos sure maybe the data around the events is consolidated into a marketing cloud maybe so that you can nurture leads okay that's fine but what about the community kovat has given us a great opportunity to reimagine how we serve communities and one thing I'm certain about is that physical events they're going to come back at some point in some form but when they do there's gonna be a stronger digital component attached to them hybrids will emerge and some will serve communities better than others and in our opinion the ones that do the best job in digital and serving their communities are gonna win the marketing Wars so ask yourself how are you serving your community are you serving the best way that you can is a lead conversion your number one metric that's okay there's nothing wrong with that but how are your content consumption metrics looking what are you measuring what does your Arc of content look like what's your content and an organic media strategy what does your media stack look like media stack you ask what do you mean Dave well you nailed physical and then you were forced to do virtual overnight eventually there's going to be a hybrid that emerges so there's physical at the bottom and then there's a virtual layer and then you get this hybrid layer at some point on top of that at the very top of the stack you got apps social media you got corporate content you got TV like channel 9 you have video library's website you have tools for agile media you got media production and distribution tooling remember customers will be entering from any one of these layers of that stack and they'll be looking to you for guidance inspiration learning vision product knowledge how to's etc and you'd be delivering that primarily through content so your media stack should be designed to serve your community events software yeah sure but it's much more than that we believe that this stack will emerge not as a monolithic beast but rather as a set of scalable cloud services and api's think of paths for media that you can skin yes of course but also one that you can control add value to integrate with other platforms and fit your business as your community demands and remember new roles are emerging as a result of this pandemic and the pivot to digital the things are different really mostly from from most physical events is that it's very important to think about these roles and one of the important roles is this designer or UX developer that can actually do some coding and API integration think of it as a DevOps for digital organizations that's emerging organizations like yours will want self-service and sometimes out-of-the-box functionality and features for sure no question but we believe that as a media producer you will want to customize your media experience for your community and this work will require new skills that you haven't really prioritized in the past what what do you think what's your vision as to how this will all play out and unfold do you buy that all companies must become media companies or at least media savvy not in the sense of Corp comms but really as an organic media producer tweet me at devonté or email me at David Galante at Silicon angle comm or comment on my LinkedIn post who would react next week with some data from et our survey sphere thanks for watching this wiki bond cube insights powered by ETR this is Dave Volante we'll see you next time [Music]